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IT Services For Lawyers and Legal Professionals
Welcome to Koza IT Services for Lawyers and Legal Professionals
Welcome to Koza, your trusted IT partner, purpose-built to empower law firms and legal professionals with reliable, secure, and tailored technology solutions. We understand that in today’s digital legal landscape, technology is more than just a tool — it’s the foundation of effective legal service delivery. From managing confidential case files and coordinating with clients, to ensuring compliance and protecting sensitive data, your legal practice depends on secure and responsive IT infrastructure.
At Koza, we specialize in providing comprehensive IT services designed specifically for the legal sector across Ottawa and eastern Ontario. Whether you are a solo attorney, part of a boutique law firm, or leading a multi-location practice, we are committed to helping you streamline your operations, protect your digital assets, and maintain a competitive edge — all while ensuring that your firm complies with evolving regulatory requirements.
Tailored Technology for Legal Practice
Our team of IT professionals, cybersecurity experts, and system engineers is well-versed in the unique demands of the legal profession. We have extensive experience working with legal software such as Clio, LEAP, Amicus Attorney, iManage, PCLaw, and Time Matters, and we understand how critical it is to keep your systems functioning smoothly and securely.
We offer specialized solutions for:
- Case and document management system integration
- Data protection and encrypted storage
- Cloud migration and secure access for hybrid work environments
- Court filing and eDiscovery support systems
- Secure communication tools for client confidentiality
- Law Society of Ontario compliance consulting
- Disaster recovery and business continuity planning
Whether you’re working from the office, the courtroom, or remotely, we ensure your systems are reliable, fast, and protected — so you can focus on practicing law.
Why Choose Koza IT Services for Your Law Firm?
Since 2005, Koza has supported professionals who need rapid and dependable IT support without the red tape of traditional IT firms. We know that legal professionals can’t afford downtime. Missing a deadline, losing a document, or suffering a security breach could have significant legal and ethical consequences.
We’ve engineered our services to prioritize responsiveness, discretion, and professional-grade security. Here’s why legal professionals across Ottawa trust Koza:
- Rapid Response & Expert Support
When you’re facing a critical issue — whether it’s a system crash, client file access issue, or a security concern — our support team responds within 5 minutes. We don’t use outsourced help desks or automated ticket queues. You speak directly with trained Koza experts based locally in Kanata, who are already familiar with legal systems and can solve your issue quickly and discreetly.
- Specialized Legal IT Solutions
Koza is not a generalist IT firm. Our services are crafted for the legal field. We assist with:
- Selecting, integrating, and maintaining legal practice management software
- Configuring secure remote access and VPNs for attorneys and staff
- Designing secure client portals
- Managing document retention systems aligned with legal standards
- Offering fractional Chief Information Officer (CIO) support for strategic technology planning in compliance-heavy environments
- Legal-Grade Cybersecurity
Client confidentiality is paramount. That’s why cybersecurity isn’t an add-on — it’s baked into everything we do. Our managed IT service plans include:
- Penetration testing
- Vulnerability assessments
- Email security checks
- Endpoint protection
- Law Society of Ontario cybersecurity compliance guidance
We also offer staff cybersecurity training to reduce risk and ensure everyone in your firm handles data responsibly.
- Flexible Plans with Transparent Pricing
We know that legal professionals value flexibility and predictability. Our plans are month-to-month, with no hidden cancellation fees. You pay only for what you use — and we offer discounted long-term contracts without penalizing early exits. This flexibility supports the shifting needs of law practices without locking you into rigid or expensive agreements.
- Local Experts, No Ticket Transfers
Unlike many IT providers, we don’t pass your issues from one technician to another. The team member who takes your call or email owns the issue until it’s resolved. If escalation is needed, they walk directly into a colleague’s office — including the CIO — to get answers fast. No ticket bouncing, no delay. Just clear, accountable support.
- Dedicated Part-Time CIO & Strategy Consulting
Get access to Ken A. Hoca, a senior IT executive with over 28 years of experience and a background in computer and electronics engineering. As part of our managed services, your firm receives access to Ken’s fractional CIO consulting at a discounted rate. Whether you’re expanding your firm, transitioning to the cloud, or upgrading your infrastructure, we’ll help you make the right calls with confidence.
- Regular Strategy & Management Reviews
We meet with your team at least once a month to review system performance, identify upcoming needs, and recommend proactive improvements. These sessions ensure your IT systems evolve alongside your firm — rather than holding it back.
